How do I create an XRechnung?

Here we explain what the XRechnung is and how you can create XRechnung in Billomat.

What is the XRechnung?

XRechnung refers to the standard of electronic invoicing for public clients . It is the national version of the EU directive EN-16931, which specifies the use of the structured data format XML for electronic invoice exchange.

What is the difference between an XRechnung and a ZUGFeRD invoice?

An  XRechnung is an  XML- based invoice  format that is necessary for cooperation with public clients such as the federal government or the federal authorities.
ZUGFeRD invoice , on the other hand, is a hybrid electronic invoice  format consisting of  PDF and XML , which is particularly suitable for digital invoice processing between companies.

ZUGFeRD invoice created by Billomat therefore also contains a valid XRechnung .

Why should I use the XRechnung?

According to the requirements of the European Commission, it is no longer the pictorial representation (PDF) but the structured data record (XML) that represents the original invoice .

How do I create an XRechnung with Billomat?

Create a new invoice template

  • To do this, navigate to Settings> Documents> Templates> Invoices> Create new template .
  • Select the checkbox “Create PDF / A-3b (ZUGFeRD 2.1.1 - XRechnung 2.0.0) document”


Note : You can only save the template after you have saved your bank details under Settings > My account > Company.

  • Check the presets:
  1. First, what is known as a route ID is required. To do this, look for your customer under Master data > Customers , navigate to Customer data > Route ID and store the route ID used on your order document in the "Buyer reference" segment on your invoice.
  2. It is also important that the sales tax ID is shown with the prefix DE .
  3. Tick ​​"Show fields for X invoices" in your settings under My Account > Company > Other (see screenshot).


Generate your XRechnung

  • Write a new invoice under Invoices > New Invoice, search for your customer and select your previously created invoice template in the invoice detail view on the right-hand side under Templates > Layout.
  • Complete the invoice and click on "Print".
  • Download the PDF document and open it with Adobe Acrobat Reader.
  • Now click on the paper clip icon in the left toolbar.
  • There you will find the extracted XML file, which you can open and save with a right click.